OCFS Provider Forms & Documentation
This resource page serves as a central directory for commonly used OCFS paperwork, guidance documents, policies, and required forms for early childhood programs, providers, and staff. You will find various downloadable PDFs and direct links to support compliance, recordkeeping, health and safety practices, training requirements, and day-to-day program operations.
We appreciate the important work you do caring for children.
Nora Yates
Deputy Commissioner | Division of Child Care Services
Frequently Requested Forms
Access commonly requested OCFS forms and documents through the links below, including essential paperwork and resources frequently used by early childhood programs and providers. Please note: Forms, documents, and links are provided for convenience and may be updated, changed, or removed by the Office of Children and Family Services (OCFS) at any time. Please refer to official OCFS resources for the most current versions and requirements.
To initiate the comprehensive background check process for staff new to child care who have not been fingerprinted previously, individuals must follow the instructions on the OCFS-4930 form to schedule a fingerprinting appointment and also submit a completed OCFS-6000 packet to their program’s provider/director.
All existing individuals who have not had a comprehensive background check completed since September 25, 2019, must schedule an appointment for criminal history fingerprinting and submit a 6000 packet to their regulator or program provider/director.
The Division of Child Care Services developed two forms to help record and track training hours. Family and Group Family providers should use form OCFS-4880 – Individual Training Tracking Form and maintain it on file for renewal submission. School-Age Programs and Day Care Centers should use OCFS-4880 for Directors and individual employee tracking, while Directors should complete form OCFS-4879 for all employees at their site. Form OCFS-4879 must be submitted at renewal and maintained on-site. Both forms are included below and can also be ordered through the OCFS warehouse at (518) 473-0971.
OCFS Dear Provider letters and announcements share important updates related to regulations, policy changes, health and safety guidance, training requirements, licensing information, and other statewide updates impacting early childhood programs and providers.
To order hard copies of available forms developed by the New York State Office of Children and Family Services (OCFS), complete the “Request for Forms and Publications” form (OCFS-4627) and mail your request to:
Need something else?
The OCFS Documents Search Page serves as a searchable directory of official Office of Children and Family Services (OCFS) documents and resources. Users can search for and access forms, policy documents, Dear Provider letters, training materials, informational guides, regulations, manuals, and other OCFS publications related to child care and family services programs. The webpage helps providers, programs, and staff quickly locate downloadable PDFs and important documentation needed for compliance, operations, and program support.
Before you start:
Use Sorting
Different document types have different numbering systems. Not all have numbers.
Date is the date of the last document posting. Year displayed is the official publication year.
Use Filtering
Duplicate results are automatically merged.
Be sure to select the search button to show changes to filters and sort.
Language Assistance if needed
New York State’s policy is to provide language access to public services and programs. If you feel that OCFS has not provided you with adequate interpretation services or has denied you an available translated document, please ask for our complaint form to give them your feedback.
Downloading Forms
The OCFS website is large and contains documents stored in multiple formats, including PDFs and Microsoft Office documents for download. For More information of how to download OCFS’s Forms via their wbesite, please visit their Website Accessibility Page
